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For car & motorcycle workshops

Auto repair shop software that speaks workshop

Automan runs the business side of a repair shop: vehicles in, customer complaints, mechanics, parts and money in one flow. Choose the car workshop or motorcycle workshop business type and the app relabels itself — technicians become mechanics, service units become vehicles — while the intake form asks for plate number, chassis number, engine number and odometer reading. The Lite plan is free with no expiry; Pro is Rp 15,000 per month, billed in Indonesian Rupiah.

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Small workshops rarely lose money in one big event

They lose it in small, untracked pieces — and nearly all of them trace back to the same gap: the vehicle history has nowhere to live. Generic shop software papers over that gap with a label change. It does not survive contact with a busy bay.

  • The service history lives in someone’s memory.

    The same car comes back six months later and nobody can say which oil went in, which pads were fitted, or who worked on it.

  • Plate numbers get written down in three places at once.

    Chat threads, a notebook, and a phone camera roll. When a customer disputes something, you go hunting instead of answering.

  • Oil and filters leave the shelf without leaving a record.

    At month end the physical count disagrees with the books, and the gap quietly becomes "close enough".

  • A vehicle sits waiting on a part and nobody knows since when.

    The bay is blocked, the owner keeps calling, and it turns out the part was never actually ordered.

  • Mechanics do the work; the owner guesses the commission.

    Payday becomes an argument, because there is no record of who did which job.

  • The software you tried calls a car a "service unit".

    Your mechanics stop filling it in, and within a month the data is worthless.

Pick your trade and the app moves with you

Plenty of "works for any business" software only swaps the words on the front screen. Automan swaps them all the way down — lists, forms and printed receipts. Your mechanics read the words they already use, which is the difference between a system that gets filled in and one that gets abandoned.

How Automan labels the same field under the electronics business type and the workshop business type
What it means Electronics business type Workshop business type
The person doing the work Technician Mechanic
The thing being serviced Repair Item Vehicle
Its category Item Type Vehicle Type
Its make Unit Provider Vehicle Brand
Its model Model Model / Variant
What the customer reports Symptoms Customer Complaint

Swipe sideways to see more columns

  • The relabelling applies across the whole app, not on a single screen.
  • Car workshop and motorcycle workshop are two separate business types with their own catalogues.
  • The interface ships in Indonesian, and the screenshot below shows it: Teknisi becomes Mekanik, Unit Servis becomes Kendaraan, Jenis Unit becomes Jenis Kendaraan.
Automan quick intake form on the car workshop business type: the section is headed KENDARAAN (vehicle), with fields Jenis Kendaraan set to Mobil (car), Merk Kendaraan (vehicle brand), Jenis Kerusakan (fault type), and Model / Varian
The table above is not a promise — this is the screen. The section itself is headed Kendaraan (vehicle), and the fields ask for Jenis Kendaraan, Merk Kendaraan, and Model / Varian. Check it word for word. The interface is in Indonesian.

A vehicle is recorded as a vehicle, not as a generic item

The intake form asks for the identifiers a workshop actually uses. Not one free-text box, but separate fields you can search on.

  • Plate number

    How your customers and mechanics actually refer to a vehicle. Pull up the full history without remembering the owner’s name.

  • Chassis number (VIN)

    The identity that survives a plate change or a change of owner. This is the one that settles arguments.

  • Engine number

    Matters the moment you order a part that differs between engine variants — and when a parts warranty is questioned.

  • Odometer reading

    Captured when the vehicle is booked in and stored with that job. A reference in the history, not an automation trigger.

  • Production year

    Separates generations that look identical but take different parts. Saves the wrong order.

  • Estimated cost

    Recorded at booking-in and printed on the intake receipt, so the owner leaves with the figure in writing instead of in memory. If the number has to be checked, the job holds at Awaiting Confirmation until somebody decides.

Automan quick intake form on the car workshop business type: a customer complaint list covering air conditioning not cold, check engine light on, rough or misfiring engine, hard starting, oil leak, weak brakes, scheduled service, and steering vibration; an equipment row with spare wheel, jack, ignition key, remote, warning triangle, registration papers, and tool kit; then a vehicle identity block with licence plate, chassis / VIN, engine number, odometer in km, production year, and a condition checklist
A real screen, not a mock-up. The complaint list already speaks workshop — weak brakes, oil leak, check engine light — and so does the equipment it asks about: registration papers, spare wheel, jack. Vehicle identity gets five searchable fields instead of one free-text note. The interface is in Indonesian.

Irrelevant fields are not renamed — they are removed

A car has no IMEI. A motorcycle has no screen-lock pattern. Software that merely pastes a new label on the same form still puts those boxes in front of your mechanics, where they sit empty forever until the form feels heavy and people stop filling it in.

Pick a vehicle business type and Automan removes the IMEI / serial number, device specification, and screen-lock fields from the intake form altogether. What is left is what a workshop actually asks. Open the form and count the boxes you have to skip — there are none.

The vehicle intake checklist ships with the app

Handover is where disputes are born. Automan seeds a check-in list so the condition of the vehicle is agreed in front of the owner rather than reconstructed afterwards:

  • Registration papers
  • Ignition key
  • Bodywork condition
  • Glass & wipers
  • Exterior lights
  • Tyres & wheels
  • Brakes
  • Fuel level
  • Odometer reading

One limit, stated up front

The odometer is recorded, not calculated. Automan does not work out the next service interval, does not trigger reminders from mileage, and does not work out when a service is next due at all — there is no next-service date and no interval the app computes. What it does instead runs on elapsed time: an automatic follow-up days or weeks after a vehicle leaves, a win-back message to customers who have not been back in a long while, and a reminder before a service warranty expires. If mileage-based service reminders are non-negotiable for you, Automan does not do that today.

The catalogues are already filled with workshop work

Wrong seed data is worse than none, so the lists are built per trade rather than shared. Both are editable — untick what you will never sell, add what you do.

Car workshop

Seeded brands
Toyota, Daihatsu, Honda, Suzuki, Mitsubishi, Nissan, Wuling, Hyundai
Seeded services
Scheduled servicing, oil & filter change, tune up, brake service, wheel alignment & balancing, air-conditioning service, scanner diagnostics
Complaints & symptoms
Routine maintenance, engine, electrical, braking, suspension & steering, air conditioning — with sample complaints such as "hard to start", "check engine light on", "brakes feel weak" and "AC not cold"
Vehicle equipment
Registration papers, ignition key, remote, spare wheel, jack, tool kit, warning triangle

Motorcycle workshop

Seeded brands
Honda, Yamaha, Suzuki, Kawasaki, Vespa
Seeded services
Scheduled servicing, oil change, CVT service, brake service, electrical repairs
Complaints & symptoms
Complaint categories and sample symptoms are seeded separately from the car catalogue — a bike shop never inherits a list it cannot use
Vehicle equipment
Whatever the rider leaves with the bike is recorded on the intake form, same as for cars

Parts are categorised too: lubricants & fluids (engine oil, transmission fluid & ATF, coolant, brake fluid) and spare parts (oil, air and cabin filters, brake pads and components, spark plugs and ignition, batteries, suspension & steering, belts & timing). Cost price is held per purchase batch, so a job’s margin stays correct even when oil prices move month to month — see spare parts inventory.

Business Type Wizard: open the shop, not a spreadsheet

Workshop software usually fails in week one, not month six, and the reason is always the same: an empty screen demanding hundreds of master records before it will accept a single vehicle. The Business Type Wizard removes that week. Six steps, and the shop is ready to book its first job.

  1. Step 1

    Store

    Shop name, address, contact details, and the cash and bank pockets you actually use.

  2. Step 2

    Units

    Vehicle types and brands. This is where the car or motorcycle catalogue comes in.

  3. Step 3

    Service

    Workshop services, complaint categories, and the vehicle intake checklist — pre-filled, ready to trim.

  4. Step 4

    Products

    Lubricants & fluids (engine oil, transmission fluid & ATF, coolant, brake fluid) and spare parts (filters, brake pads, spark plugs, batteries, suspension & steering, belts & timing).

  5. Step 5

    Notes & Rules

    Receipt layout and some transaction rules, so your first job sheet already looks like a real one.

  6. Step 6

    Review

    See everything that is about to be created before it happens. Untick anything you will not use.

Two things worth knowing

The Business Type Wizard is built for a brand-new store — once a Store App holds transactions it is no longer offered. And one Store App serves one kind of unit: vehicles or electronics, never mixed. Running both trades means running two Store Apps under one account. The Business Type Wizard itself is available in Indonesian and English.

A second location? Parts move with their cost price

The moment an account holds more than one active Store App, the inter-store stock transfer menu appears by itself — nothing to buy, nothing to switch on. Location A sends the part, location B confirms receipt (partial receipts allowed), and anything that never arrives is either cancelled or written off as a loss.

What separates this from "subtract here, add there": the cost price travels with the part, following each store’s costing method (FIFO or average), and the accounting entries are posted automatically in both sets of books. Opening a branch also gets copy products & categories — the product list, categories and brands carry over, while stock starts at zero.

How stock transfer between shops works

Published pricing, in Rupiah

Lite: Rp 0, free with no expiry. Core modules included, with daily limits written down rather than discovered: 5 service jobs, 10 sales, 20 purchases, 40 returns. Plenty of one-bay workshops stay here, and that is a legitimate outcome.

Pro: Rp 15,000 per month. Unlimited transactions plus image uploads, which is what lets you store photos of the bodywork as it arrived. No countdown timers, no quiet price changes.

We quote in Indonesian Rupiah because that is the currency we actually bill in. We are not going to invent a dollar price to look more international than we are.

See plans and limits

What we will not pretend about

1,767+ repair businesses run their day-to-day operations on Automan. Almost all of them are in Indonesia, and that shapes what you are buying into. Four facts you should weigh before you invest an evening in setup:

  • Billing is in Indonesian Rupiah.

    Rp 0 for Lite, Rp 15,000 per month for Pro. Your card issuer handles the conversion.

  • Support is in Bahasa Indonesia.

    Our help channels answer in Indonesian. If you need same-language support in your time zone, factor that in.

  • The seeded vehicle catalogue is Indonesian-market.

    Toyota, Daihatsu, Wuling, Vespa and their peers. Excellent fit across Southeast Asia, a weaker starting point for Europe or North America — though every list is editable.

  • Our customer stories come from electronics repair, not workshops.

    They were gathered at MTE 2026 and our NGOPI Bareng Automan meetups. We have no workshop testimonials yet, and we are not going to write ourselves any. If you become an early workshop user, we would like to publish yours.

Everything else on this page you can verify yourself in about ten minutes on a free account — which is a better kind of proof than a quotation anyway.

Questions workshop owners ask

Is there really a free plan?
Yes. The Lite plan is free with no expiry date, and its limits are published rather than hidden: 5 service jobs, 10 sales, 20 purchases and 40 returns per day. All core modules are included. A one-bay workshop taking a few vehicles a day often never needs more. When you outgrow it, Pro removes the transaction limits and adds image uploads for Rp 15,000 per month — billed in Indonesian Rupiah.
Does this work for a motorcycle workshop, or only for cars?
Both, and they are separate. Car workshop and motorcycle workshop are two distinct business types, each with its own seeded brands, services, complaint categories and product categories. A bike shop gets CVT service in its default service list; a car shop gets wheel alignment and balancing. Neither inherits the other’s catalogue.
Can it remind customers when the next service is due by mileage?
No, and we would rather you learn that here than after signing up. Automan records the odometer reading with each job, but it does not calculate the next service interval and it does not trigger reminders from mileage. It does not work out when a service is next due at all — there is no next-service date and no interval the app computes. What does exist runs on elapsed time: an automatic follow-up days or weeks after a vehicle leaves, a win-back message to customers who have not been back in a long while, and a reminder before a service warranty expires. All of them start from a real job, so the message is specific. If mileage-based scheduling is the reason you are shopping, this is not the tool yet.
Can I record a cost estimate before work starts?
Yes, and the stage after it exists too. The estimated cost is recorded when the vehicle is booked in and prints on the intake receipt, so the owner leaves with the figure in writing rather than in memory. That matches how most workshops actually work: strip it down, find out what is wrong, call the owner, then start — and the waiting part has a status of its own. The job holds at Awaiting Confirmation until somebody decides, then moves to Confirmation Approved or Confirmation Rejected, with the outcome kept on the record. One thing to be clear about: the phone call is still yours to make. Your staff enter the decision after reaching the owner; the customer sees the status on the tracking page but has no approve button to press.
I run a workshop and an electronics repair counter. Can one account cover both?
One account, yes — one Store App, no. A single Store App handles one kind of unit, vehicles or electronics, so the vocabulary, forms and catalogues never contaminate each other. Owners of two trades run two Store Apps under the same account. As soon as an account has more than one active Store App, the inter-store stock transfer menu appears on its own, with nothing extra to buy.
I am outside Indonesia. What should I know before trying it?
Three things, stated plainly. Pricing is in Indonesian Rupiah, so your bank will handle the conversion. Support runs in Bahasa Indonesia, so email and messaging replies come in Indonesian. And the seeded vehicle catalogue lists brands common on Indonesian roads — Toyota, Daihatsu, Wuling, Vespa and so on — which fits Southeast Asia well and fits Europe or North America less well. Every seeded list can be edited or replaced with your own, but you should know what you are starting from.
Are any workshops using it already?
Here is the honest answer. The customer stories we can show today come from electronics repair businesses, gathered at MTE 2026 and our NGOPI Bareng Automan community meetups — not from workshop owners. The vehicle business types, the automotive catalogues and the relabelled terminology are all in the product and you can verify them yourself in minutes on a free account. We would rather point you at the product than at a quote we made up.

What workshops use most

Test it on one real vehicle

Create a Store App, choose the car or motorcycle workshop business type, and book in one job you actually have. If the vocabulary and forms do not fit your shop, you will know in ten minutes and it will not have cost you anything.

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No credit card · Active in under 1 minute · Lite is free with no expiry